Case Studies

A New York-based architecture and consulting firm was spending hours every billing cycle manually calculating billable hours, generating invoices, tracking payments, coordinating client follow-ups, and maintaining visibility across multiple systems.

As the company scaled, billing operations became a growing administrative burden. QuitCode automated the end-to-end billing process, reducing manual work by 90%, cutting invoice processing from 3 person-hours to 5 minutes, and giving the team complete visibility into payment statuses.

As application volume grew, recruiters spent hours manually reviewing caregiver applications, matching candidates to open care assignments, verifying travel distances, and managing follow-up communication. The slow process delayed candidate outreach, increased recruiter workload, and often resulted in qualified caregivers accepting opportunities from competing agencies.

QuitCode built an automated caregiver recruitment and placement system that connected candidate intake, assignment matching, commute-time verification, communication workflows, and document management into a single operational process.

Care coordination, caregiver onboarding, staffing replacements, and patient-related workflows relied on spreadsheets, disconnected systems, manual follow-ups, and fragmented communication between operational teams. As the agency scaled, recurring operational coordination became increasingly difficult to manage efficiently.

QuitCode built a centralized care operations system integrating onboarding workflows, staffing coordination, operational visibility, notifications, and recurring care-related processes into one structured workflow architecture.

Manual enrollment admin relied on fragmented workflows — contracts as PDFs, tuition calculated in spreadsheets, payments tracked separately.

We built a centralized no-code system connecting enrollment forms, automated contract generation, and real-time payment tracking in Airtable.

Lead routing was chaotic, onboarding was manual, and siloed tools prevented any real visibility into the sales pipeline.

QuitCode redesigned the firm's internal workflows using Airtable, Make, Zapier, and HighLevel to centralize lead management and automate onboarding triggers.

Purchase orders were tracked manually across spreadsheets and email threads, causing delays, duplicated effort, and no consistent approval process.

QuitCode implemented a centralized no-code system connecting intake forms, automated approval routing, and document generation into one streamlined workflow.

Payroll for 200 staff was managed through manual spreadsheets and email chains, taking ~3 months each year with frequent errors and no visibility.

QuitCode built a centralized no-code system connecting Jotform data collection, Airtable payroll records, and automated validation — cutting processing time from months to weeks.

Maintenance workflows, invoicing, and tenant communication required constant manual coordination across multiple disconnected systems as the portfolio grew.

QuitCode rebuilt the system architecture by centralizing all logic in Make.com — automating maintenance workflows, invoicing, tenant communication, and compliance documents.